Getting Started
The team manager plays an important role on any hockey team. He or she is the coordinator, communicator, organizer and all-around support for the team. The most important role is being the liaison between the coaches and the parents and communication is key between all parties. The team manager also helps the coaches with the administration functions of off ice activities, tournaments and general team needs. This allows the coaches to focus on preparing and running practices and games.
We understand that taking on this role is a big job, so we hope that by providing you this Getting Started list we'll get you on the right track. These are the items that you should get done in the next couple weeks.
Getting Started Checklist
1. Schedule a Team Meeting
Work with your coach to pick a time and place after a practice to introduce the coach, yourself, the players and parents. Let the coach discuss expectations and any important details he wants to cover. The front room at RecPlex South is open on a first come use basis the week of Labor Day. After that week a reservation request needs to be emailed to the Club Manager at least 7 days prior. (email on the Board of Directors page).
Click Here for a Sample Team Meeting Agenda
2. Background Check
Required each year per USA Hockey.
3. USA Hockey Registration
USA Hockey requires all team managers to register with USA Hockey. Each team is also responsible to purchase the coach's renewed USA Hockey number or IMR for up to 3 coaches. Click here for USA Hockey Registration
4. SafeSport Training
Program offered by USA Hockey, training to prevent abuse. 90 minute course that must be completed by all Coaches and Managers on USA Hockey. Click here for link to Training
5. Collect Initial Fees
At the start of the season, you should collect a minimum of $100 from each player to start your team account. For more information on the expenses that your team will have to cover, visit the Finances page.
6. Set up a Bank Account
As a team manager, you are required to have a bank account in your name separate from other personal accounts. Usually your existing bank will offer free checking. Ask about minimum balance at the bank to keep account open and make sure you get checks and a debit card for the account to pay for team expenses.
7. Contact Information
All of the contact information is accessible on your team page. You can communicate through Crossbar on your team page and the Chat feature is also a very convenient communication tool. To use the Chat feature please ask that all families have the Crossbar app downloaded on their devices.
8. Recruit Volunteers
Some team managers spread out responsibilities to other parents on the team. Possible positions are a Treasurer to manage finances, a Tournament Coordinator or a Fundraising Coordinator. You will also need to assign volunteers to cover "Game Day" roles for running the clock, scoresheet and penalty box for all of your home games. Away games will only need a penalty box worker.
9. Collect Coach Information
From each coach, collect their CEP#, their certification level and their USA Hockey number. Please email Shannon Orzel and include all coaches and team manager USA Hockey numbers. This is to create your team's official USA Hockey roster. CEP #'s and Certification levels will only be needed for scoresheet labels.
You can search for the CEP # here:
https://cepsearch.usahockey.com
12. Missouri Hockey Key Contacts: https://www.mohockeyyd.org/team-manager-resources/league-key-contacts/2211